If your church is creating Multiple Campuses you’ll want to be sure you track your income and expense by not only Departments (like you already do) but by Location as well. This will allow Top Leadership know if a certain Campus is able to stand on it’s own financially by looking at the related income and expenses for a specific campus apart from the general budget.
This means each Location could have same Departments especially if your church is replicating the Main Campus Template. This will only apply to Centralized Accounting, where a church handles all of the financials in one location like the Main Campus for ALL of it’s campuses. Some churches start campuses but allow the church to operate independently fiscally. Below is one way to create Location Codes using 3 digit codes for each Location: 100 – Central Campus, in this 114 = Facilities Dept at Central Campus, 214 would be Facilities Dept at Campus #2. This is easily done in Quickbooks by using the Class feature. Each Location is a Unique Class.
Using this template, an expense might look like this: 6200-117-002
expensecode-classcode-subclass
Here is a Google Spreadsheet for your use
Helpful Links for Quickbooks Users
- Here is a helpful article from Intuit regarding Classes in Quickbooks - Link
- Here is HOW to turn on Class Tracking in QB – Link
If you have any questions about how to implement this into your GL system please let us know.
Leave a Reply